Landlord Books
Landlord Books is a rental property spreadsheet for Excel that does the landlord math, not just the logging.
| Price | $24.99 |
|---|---|
| Delivery | Instant download. Nothing is shipped. |
| Works in | Microsoft Excel 2019 or newer, or Microsoft 365, on a computer or in the Excel phone app. Google Sheets too: the links PDF copies both files into your Google Drive. |
Checkout, payment and the download happen on Etsy.
What you get
- Landlord Books.xlsx
- Rental Deal Analyzer.xlsx
- First Hour Guide (PDF): from the sample to your own books, step by step
- Google Sheets Links (PDF): one click copies each file into your Google Drive
This is an instant digital download. Nothing is shipped.
Type in your leases, the rent you receive and the bills you pay. It works out who owes rent, what counts for your taxes, and what each property really made.
What it does for you
- Knows who is late. Rent owed comes from each lease: the due day, the grace days, and payments that cover the oldest month first. A partial payment shows what is still owed, and each tenant's ledger shows the day every month was paid in full.
- Keeps security deposits out of your income. A deposit is money you owe back, so it stays on Leases until you keep some of it.
- Splits the mortgage. Type the whole payment. The interest counts for taxes and the principal shows as loan paid down, worked out from the loan terms you type once. Extra principal you pay lowers the interest from then on.
- Counts escrow once. Type the property taxes and insurance your lender pays from escrow as paid From escrow: they count for taxes, not twice as cash.
- Adds up Schedule E for each property: every expense on its line, the building depreciated over 27.5 years, and improvements written off by their kind (27.5, 15 or 5 years, from the IRS tables).
- Warns you before a lease or renters insurance ends, and shows repairs that are still open.
- Compares what you expected a home to make with what it really made.
What is inside: Landlord Books (12 tabs)
Start Here, Dashboard, Rent Roll, Money In, Money Out, Leases, Tenant Ledger, Year End, Mileage (at IRS rates), Repairs, Setup, AI Prompts.
Room for 10 homes, 50 leases, and 2,000 rows each of money in and money out.
Bonus: Rental Deal Analyzer
Before you buy: five tests, the most you should pay, a first offer, and a stress test, with 3 deals side by side.
20 copy-paste AI prompts
10 in each file, for ChatGPT, Claude or Gemini. In Landlord Books: add a lease from the signed lease, sort your bank statement into the books, check your books for mistakes, a packet for your accountant, a late rent notice, a renewal and rent increase letter, is my rent below market, repair or improvement, a deposit return letter, and your year in plain words.
Good to know
- Sample data with made-up homes and tenants shows how it works. Type over it, or clear it and start fresh.
- The formulas are locked so they cannot break. The yellow cells are the ones you type in.
- Google Sheets does not lock the formulas, so in Sheets type only in the yellow cells.
- This sheet does the arithmetic. It is not tax or legal advice: check with your accountant.
- For your own rentals. Please do not resell or share the files.
Buy Landlord Books on Etsy $24.99